Understanding Tax Forms: W-8BEN For Individuals 727 words · 4 minute read

W-8BEN Tax Form for Individuals

In order for Music Dealers to send payment to our artists, we need a filled out tax form.  It is very important to know which one applies to you.  There are 4 different kinds depending on your situation:

- W-9 for Individuals

- W-9 for Entities

- W-8BEN for Individuals

  • W-8BEN for Entities

This blog post explains how to correctly fill out the W-8BEN for Individuals.

w8 tax form - Music Dealers

W8-BEN - Part I

Line 1: Provide your full legal name. (Format: First Last)

Line 2: Provide your current country of citizenship in which you will be filing taxes within.

Line 3: Provide your permanent billing address.  Please be sure to include street, apt. or suite no., or rural route. Don’t forget to enter in your country in the box that reads “Country” to the right.

Line 4: Provide your current postage address if this is different than the address provided in line 3.  Don’t forget to enter in your country in the box that reads “Country” to the right. 

IMPORTANT: Please DO NOT provide your electronic mailing address (email) in line 4.

Line 5: If you have a U.S. taxpayer identification number, please provide that number. This is not required for all foreign taxpayers. If you do not have a U.S. taxpayer identification number, you may leave this section blank.

Line 6: If you have a foreign tax identifying number, please provide that number. This is not required for all foreign taxpayers. If you do not have a foreign tax identifying number, you may leave this section blank.

Line 7: This line may be used by the filer of Form W-8BEN or by the withholding agent to whom it is provided to include any referencing information that is useful to the withholding agent in carrying out its obligations. For example, withholding agents who are required to associate the Form W-8BEN with a particular Form W-8IMY may want to use line 7 for a referencing number or code that will make the association clear. A beneficial owner can use line 7 to include the number of the account for which he or she is providing the form. A foreign single owner of a disregarded entity can use line 7 to inform the withholding agent that the account to which a payment is made or credited is in the name of the disregarded entity.

Line 8: Please provide your date of birth. (Format: MM-DD-YYYY)

Notes: Lines 1-4 & line 8 must be complete. Please ensure that you have provided the name of your country in lines 2, 3 and 4 (if your current postage address differs from your permanent billing address).

W8BEN - Part II

Line 9: Please provide your country of residence in this section. 

Line 10: Residents of the following countries MUST complete this section. If your country is not listed below, you may leave line 10 blank:

Austria

Canada

Czech Republic

Egypt

Estonia

Finland

Greece

Iceland

Israel

Italy

Korea (South)

Pakistan

Romania

Slovak Republic

Spain

Switzerland

Thailand

Trinidad & Tobago

If your country is listed above, please contact artist.support@musicdealers.com for assistance with line 10.

W8BEN - Part III

If you have yet to print your tax form, please do so now. Please sign pen-to-paper on the line that reads Signature of beneficial owner (or individual authorized to sign for beneficial owner). Electronic signatures are not acceptable for your W-8BEN.

Please write the date of your signature on the line that reads Date (Format: MM-DD-YYYY). If you signed on April 1, 2014, please write 04-01-2014.

Please print your name under your signature on the line that reads “Print name of signer.”

Please define yourself as “Owner” or “Individual” or “Manager” or “Partner”, etc. on the line that reads “Capacity in which acting.”

Once your W-8BEN has been signed and dated, please scan your tax form back into your computer and proceed to your artist profile.

Upload To Your Music Dealers Profile

On the right hand side of your artist profile you will see the option to Edit Profile. Please click Edit Profile. On the following page, please select the option that reads Payment Info. Scroll to the bottom of the Payment Info page and upload your W-8BEN in PDF format. Once you have successfully uploaded your tax form, please select the box that reads Save.

IMPORTANT: INCOMPLETE OR INCORRECT TAX FORMS MUST BE TAXED 30%